River Heritage Quilters' Guild
Constitution and By-Laws
(The information you seek might be in the Policy and Procedure Handbook)

Article I. NAME
The name of the organization shall be River Heritage Quilters' Guild.
The purpose of the River Heritage Quilters' Guild is to bring together young and old, beginner and professional, who share a common love of quilts, traditional and contemporary, who not only have a willingness to share their knowledge about quilts and quilting, but who will share their ideas, inspirations, and friendship, as well as to learn, participate in projects, and pass on information about all forms of the art through social, educational and community activities.

Section 1. The type of memberships shall consist of active and patron.
A. An active member is one who may attend meetings, has voting privileges, may participate in special events, and has priority in signing up for workshops before opening the event to other guilds and the general public.
B. A patron member is one who supports the Guild with monetary donation, but receives no active membership benefits.
Section 2. Membership is open to anyone over the age of 18 who has an interest in quilts or anyone younger who can demonstrate their interest and ability to quilt.
Section 3. Application for membership can be made at any time during the year by filling out a membership form and making payment of dues.
Section 4. Annual dues are $25, due and payable at the January meeting.  Any change in the amount of dues shall be determined by a 2/3 majority vote of members present at a meeting, and will be determined annually by November. A membership card and yearbook will be issued to each member upon payment of dues.
Section 5. No person will be denied full membership rights or otherwise discriminated against under these bylaws because of race, creed, religion, or sex.
Section 6. Non-members may attend two (2) meetings before membership is required.

A. Officers of this organization shall be president, vice-president, secretary, treasurer and historian
B. In the event the office of the president becomes vacant, the vice-president shall automatically become president. A general election shall then be held to fill the vice-president's position. A similar election shall be held to fill a vacancy for the secretary, treasurer, or historian.
A. The elected officers comprise the Executive Board
B. The Executive Board may vote on any financial decision not in the budget up to $50.00 without putting it to a vote of the general membership.
Section 3. ELECTIONS:
A. Officers shall be elected each year during the month of October and installed in December
B. At the regular meeting held in August, a nominating committee of three (3) shall be appointed by the president to prepare a slate of officers.
C. The chairman of the nominating committee must be on the board of directors. The other two (2) members shall be from the membership at large.
D. The nominating committee shall obtain the consent of the nominees to place their names on the slate.
E. Officers are eligible to serve for consecutive terms in the same office for a maximum of two (2) years and shall be eligible to be elected for that office after an interval of one year.
F. The nominating committee will present the slate to the membership at the September meeting.
G. Additional nominations may be made from the floor provided the nominee has been notified prior to the nomination and has agreed to serve if elected.
H. Voting privileges will be one active member - one vote and active members must be present at the October meeting to be able to vote. No absentee ballots are permitted.
I. A plurality shall constitute an election.
A. The president shall preside at the Guild, Executive Board, and Board of Directors meetings, appoint the standing committee chairman, appoint special committees, and serve as ex officio member of all committees except the nominating committee.
B. The vice-president shall assume the duties of the president in her absence, automatically become president in the event that the office of president becomes vacant, and serve as program coordinator.
C. The secretary shall record all proceedings of the regular Guild meetings, the Executive board and the Board of Directors; handle all correspondence, and confirm that an accurate membership roster is maintained.
D. The treasurer shall collect all dues and care for the Guild's funds; keep an accurate record of receipts and payments; submit a financial report at each regular business meeting; and an annual report at the end of the year.
E. The historian shall arrange for all photography at meetings and other activities of the Guild; and keep a scrapbook.

Section 1. Regular meetings will be held on the second Monday of each month. During years when the quilt retreat is the same week as the second Monday of the month, the board may choose to move the meeting to the third Monday of the month.
Section 2. Special meetings may be called by the President, Executive Board, Board of Directors, or upon request of two-thirds of the members in good standing.
Section 3. Twenty (20) members of the active membership shall constitute a quorum.
Section 4. Each member is entitled to one vote. A simple majority of the members present is necessary to pass a motion.

Section 1. The Board of Directors shall consist of the officers, the past president, and chairs of the standing committees.
Section 2. The Board of Directors shall meet at least once a year. They may meet additional times as needed.
Section 3. A majority of the Board of Directors shall constitute a quorum.
Section 4. The Board of Directors shall have supervision over the affairs of the organization between meetings. It shall see that the objectives of the guild are accomplished.
Section 5. The Board of Directors may adopt rules for the transaction of its business, provided such rules do not conflict with these bylaws and the Articles of Incorporation.
Section 6. It is the duty of the president and the Board of Directors to see that the budget is followed.
Section 7. The Board of Directors shall be in charge of budget and finance planning and will present a budget at the January meeting for the upcoming year subject to the approval of the membership.
Section 8. The Board of Directors will choose the meeting place.

Section 1. The following committees shall be appointed by the president.
A. Membership H. Nominating
B. Newsletter / Yearbook I. Audit
C. Community Projects J. Comfort Quilts
D. Special Projects K. Publicity
E. Hospitality L. Website
F. Special Events M. Quilt Show
G. Pattern of the Month
Section 2. The president may appoint additional standing committees as the need arises.
Section 3. The president or presiding officer may appoint special committees as the need arises.

Section 1. The fiscal year shall extend from January 1 to December 31.
Robert's Rules of Order shall govern the proceedings of the Guild.
These bylaws may be amended by a two-thirds vote at any regular meeting provided the amendment was submitted in writing at the previous regular meeting. The proposed changes will be available to active members who were not present at the meeting.

Section 1. The Guild may be dissolved by a three-fourths vote of membership in attendance at such meeting. There must be a quorum. Section 2. If the Guild is dissolved, all assets of the Guild shall be distributed, after payment of all liabilities, according to the decision of a two-thirds majority of the membership in attendance at such meeting. Section 3. Notice of dissolution must be mailed to active membership 15 days prior to the meeting date.

This Constitution and By-Laws of the River Heritage Quilters' Guild will be effective July 1, 1994. Amended January 1999. Amended November 2005.

Revised 8/98
Further revised 10/2005, 2008, 03/2014, 01/2019, 10/2019
Policy handbook revised 01/2016